You have a busy work schedule, so you can’t always physically drop off your documents at your fax machine. Luckily, you have an information highway that cuts through the clouds above your desk. It’s the Internet!
With just a few minutes of free time, you can send a fax from Gmail, without a fax machine. Here’s how to do just that.
Can you send a fax with Gmail?
Google does not currently allow users to send or receive faxes directly from its Gmail email service. That is, Google doesn’t have a built-in feature for sending faxes. However, you can use an online service to help you send a fax through Gmail.
Some of these services include eFax, GotFreeFax, MyFax, and FaxZero. There are also other options available.
How to send a fax with Gmail?
Once you’ve signed up for a service that supports sending faxes through Gmail, follow these steps:
1. Compose a fax message
To compose a new message, go to the Gmail app or go to the web interface at mail.google.com and click Compose in the upper right corner.
2. Add recipient’s fax number with area code
Include the recipient’s fax number along with the area code and domain of the fax provider in For field. For example, if you have an eFax account, you would address your fax to 2-812-575-5675 by entering [email protected]
The domain value is the specific individual fax service you are using. In this case, it is efaxsend.com. But, you need to check its exact syntax to fax your document.
3. Attach files
You can now add fax content and attach files. The content must be in an attached file in a supported format, such as DOC, JPG, PDF, and TXT. Fax services usually allow multiple attachments and combine file contents when sending the fax.
To add a file to an email, click the Attaching files icon, which is represented by a paper clip and located near the bottom of the New message the window.
If you’re using the Gmail app, tap the paperclip icon in the upper-right corner of the screen.
4. Add a cover letter
Include a cover letter or type one in the body of the message. This is optional; however, we recommend it as traditional faxes include a cover letter.
5. Send the fax
Once you have double-checked the contents of the fax, you can click Send. Your fax should be transmitted instantly and you should receive confirmation in your fax server interface.
Faxing things from Gmail is easy
Sending faxes from Gmail involves a simple process when using an online service. The steps may vary slightly depending on your service provider.
Once you have signed up for an online fax to email service, you must dial and send the fax from the email address associated with your account. If it’s not the same email address as your Gmail account, your delivery attempt will likely be rejected.
You may have never seen a fax machine, let alone used it, but some people keep theirs running for good reason.
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