The successful candidate will be adept at organization and systems management, with the ability to multi-task and effectively manage time and prioritize projects. They must show initiative and work independently and learn new systems and procedures quickly, and be proficient in navigating the Internet and other resources to find information. They must be able to organize and lead events and meetings. The successful candidate must also be able to manage schedules, organize and maintain detailed records, complete necessary documentation, update databases and website information, and meet deadlines. They must remain calm under pressure and maintain confidence. The ideal candidate will be personable and outgoing, with the ability to connect with others, appreciate diversity and work with people of different backgrounds and beliefs, and be a team player.
This is a shared position: typically 50% of the time will work for advancement and coaching and 50% for transitional ministry, but the percentage of time spent supporting each area may vary from week to week as required and assigned by the supervisor and will also include some general duties for the ECCT. The administrator will also coordinate and collaborate with other administrative staff on diocesan events and special projects.
Job duties and responsibilities include:
- Manage calendars, organize meetings/appointments and schedule reminders for CMAC and DTM
- Organize and lead events and meetings for the CMAC and DTM. Event or meeting attendance may be required and may include evening and weekend events.
- Manage travel and expense reimbursements and service requisitions.
- Handle calls and emails by responding directly to inquiries or queries, taking messages and/or forwarding them as appropriate, using best judgment.
- Other general administrative tasks such as filing, copying, printing and scanning documents, as well as updating and maintaining various databases and files, including archives.
- Liaise with parishes, communities of worship and other church communities.
- Maintain clergy records and perform various duties regarding clergy licensing, such as monitoring and tracking clergy compliance with Safe Church requirements, training, and renewal.
- Update/maintain clergy supply list on website; assist parishes with supply requests.
- Process incoming mail for ECCT employees; assistance with bulk mailing and production of printed materials.
- Provide support and coverage to colleagues as needed.
- Other functions, tasks and responsibilities that may be assigned by the CMAC and/or the DTM.
Qualifications
- Associate degree with at least 2+ years of relevant work experience as an administrative assistant or similar role; bachelor’s degree preferred
- Proficiency in Microsoft Outlook, Word, PowerPoint, Excel
- Organizational and systems management skills, with the ability to multi-task and effectively manage time and prioritize projects
- Excellent verbal and written communications, including the ability to proofread own written work and that of others thoroughly and accurately
- Knowledge of financial systems is useful so that the incumbent can develop a good understanding of the various measures of the financial health of the parish
- Experience in non-profit organizations, particularly in the field of community development, is a plus
- US work authorization required
The ECCT provides equal employment opportunities to all employees and applicants for employment without regard to race, ethnic origin, color, age, sex, national origin, sexual orientation, gender identity or expression, disability, HIV/AIDS status, religion (except for positions where active membership in the Episcopal Church is a bona fide qualification), veteran status , marital status, family status or other characteristics protected by law.
The ECCT believes that diversity is of God and God’s good creation, and is particularly committed to racial healing, justice and reconciliation in the Church and in society. People from historically underrepresented groups are encouraged to apply.
